Emails suck. They’re no fun to write and you can’t convince me that most emails are IMPRESSIVE. And they’re a major time suck too.
But none of us have to deal with that anymore. Not in a world with AI.
No, really. AI is now generating emails that pass as human. These emails are even kinda/sorta… impressive?
Unexpected, right?
And it can save us all A LOT of time. Sign me up.
What’s the catch? You need some skills to work with AI. Which you can learn in, oh… 10 minutes. Below I’m going to give you prompt templates you can paste directly into AI. So, you can get started generating emails with minimal creativity required.
Let’s get to it.
Here are some simple AI email response prompts for a businessperson (along with how each can benefit your professional life):
1. Prompt: “Write a follow-up email to [Client Name] after our meeting on [Date], summarizing key points discussed and next steps.”
With this prompt you’ll have a decently concise (and CLEAR) summary of meetings. Look at you, being on top of things.
Your AI email response will help your client stay on track. And you’ll maintain professionalism while you do it! You’ll be impressed at how carefully the AI words things, so you look good to the client.
2. Prompt: “Draft an email to introduce myself and my company to [Prospective Client Name], highlighting how we can solve their problem with [Service/Product].”
Communicate your value. And FAST. You’ll be appreciated for not wasting your prospective client’s time. You’ll be a breath of fresh air. Expect more leads and partnerships.
3. Prompt: “Generate an email responding to [Client Name]’s concern about [specific issue] and propose a solution.”
With the time AI email responding saves you, you’ll have time to get the client quickly and the AI will allow you to communicate (in a way that instills trust in your client).
And you can always, always, always, proofread and perfect any response the AI serves you. You will be quite impressed with the caliber of the responses AI is (already) capable of.
4. Prompt: “Write a thank-you email to [Employee Name] for their excellent work on [Project/Task].”
You know what there’s not enough of? Team morale. You can bring cheer to your team with some gratitude. Hello, flourishing employee work culture.
You’ll be surprised at how much this simple (and quick!) action will also improve your reputation far and wide. And it’ll only take you, oh… 30 seconds.
5. Prompt: “Create an email for announcing a product launch to our customers, emphasizing the [insert key features and benefits] of [Product Name].”
The faster you can grasp a reader’s attention, the more success you’ll amass. But do you have the skills to do this yourself? And do you even WANT to do this yourself?
You can delegate it to AI.
AI, today, has the ability to craft clear and engaging announcements. These announcements can generate excitement for a product and help keep your customer base up to date.
6. Prompt: “Draft an email requesting a meeting with [Client/Partner Name] to discuss potential collaboration on [Project].”
This is a communication that you want to draft really carefully. AI can get you started with a basic idea of what this email should look like. And then you can revise it until it’s perfect.
AI email responses will save you time and confusion when dealing with your most pressing emails. It will make your requests clear and professional—and secure you ample amounts of collaboration opportunities!
7. Prompt: “Write a professional email requesting a testimonial or review from [Client Name] for [Service/Product].”
Attract future clients with the testimonials you win from (attractive and personable) emails you send to your client base. You’ll beat any procrastination you’ve been facing about asking people for things.
You’ll have just the right words to say without having to struggle with achieving perfection. The AI email will be “just right.” And you won’t have to draft each request manually. That’s a win!
8. Prompt: “Generate a follow-up email to [Lead Name] after a networking event, reminding them about our conversation and proposing a meeting to explore collaboration.”
Stay “top of mind” for all of your potential clients or partners. And build business relationships. With emails that take you less than 5 minutes to write.
You’ll accomplish more things when you get AI to do the things you ordinarily wouldn’t. Enjoy!
9. Prompt: “Create a tactful response to decline an offer or request, while keeping the relationship positive.”
Let’s say you’re in a tight spot. If you had to deal with this situation in person you might end up tongue tied but with email you—thankfully—have more time to write a well-considered response.
And you don’t have to go it alone anymore.
AI’s got your back with graceful and tactful responses. And you can even ask the AI to “write a few different versions of this email” to give you some options and some piece of mind.
10. Prompt: “Write an email thanking [person’s name] for their time and suggesting next steps in the [project/negotiation].”
An AI email response like this can help strengthen partnerships by acknowledging efforts. And keeping momentum on ongoing projects, too. It shows leadership and initiative.
We can always turn to AI to help us find the right words.
11. Prompt: “Respond to a customer inquiry with a clear and professional answer to their question about [product/service].”
Get to your customer quickly and politely. People will always remember how you made them feel. So, you can ensure a pleasant memory by drafting a clear and professional answer for them. Enhance trust WHILE increasing efficiency. A win-win.
Final Thoughts
It’s better when the pressure of impressing is off. You likely also have better things to do than being a slave to your work phone. I wish you more freedom than that.
Ready to save time while also ensuring a reputation of being dignified and professional? Head on over to ChatGPT or Gemini to get started today.
Love,
